Hi everyone! It’s Janet here from English with Janet.
Have you ever felt unsure about what to say to your coworkers in English? Maybe you want to sound polite, friendly, and professional—but the right words just don’t come to mind.
Don’t worry—you’re definitely not alone. Today, I’m going to share some simple and natural English phrases you can use every day at work to feel more confident and connected. Whether you’re starting a chat, asking for help, or thanking someone, these expressions will help you communicate smoothly.
Let’s jump in!
Sometimes the hardest part is just starting the conversation. Here are a few ways to say hello or begin talking:
How’s everything going?
(A nice, friendly way to ask how someone is.)
How was your weekend?
(Perfect for Monday morning small talk.)
Did you get a chance to look at…?
(Polite way to follow up.)
I just wanted to touch base with you about…
(Natural way to introduce the topic.)
Can we have a quick chat?
(Helpful when you need to discuss something briefly.)
Tip: Adding a smile and a warm tone always helps these phrases sound even friendlier.
It’s completely normal to need help or to double-check you’ve understood correctly. Here are some easy ways to ask:
Could you help me with this?
Do you have a moment to go over this with me?
I’m not sure I understand. Could you explain that again?
Would you mind clarifying that point?
What do you mean by…?
These questions show that you care about doing things right—and they’re always better than staying silent.
Being supportive is a wonderful way to build good relationships at work. Try these phrases:
Let me know if you need any help.
I’d be happy to help you with that.
Is there anything I can do to support you?
Would you like a hand with that?
Even just offering can brighten someone’s day.
Sometimes you need to update your team or share details. Here’s how to do it naturally:
Just to let you know…
I wanted to update you on…
Here’s what I found out…
I’ll keep you posted.
Please see the attached document for details.
These expressions sound friendly and professional at the same time.
Want to share an idea? These sentences can help you do it politely:
Maybe we could try…
How about we…
I’d suggest that we…
One option could be…
Have you thought about…
They show you’re a team player and open to collaboration.
When you’re arranging meetings or checking someone’s schedule, try these phrases:
What time works best for you?
Does [day/time] suit you?
Are you available for a meeting tomorrow?
Let’s set up a time to discuss this.
I’m free after lunch if that helps.
Clear communication saves everyone time!
Sharing feedback doesn’t have to feel awkward. These phrases make it easier:
Great job on this project!
I appreciate your hard work.
One thing we could improve is…
It might be better if we…
Thanks for bringing this to my attention.
Positive feedback motivates everyone.
Here’s how to share your opinion politely:
I agree with you.
That sounds good to me.
I’m not sure I agree with that.
I see your point, but…
Let’s look at some other options.
It’s okay to disagree—as long as you’re respectful.
When you need to check on progress or remind someone, you can say:
Just following up on my previous email.
Have you had a chance to review this?
I wanted to check in about…
Any update on this?
These are polite ways to stay in touch without sounding pushy.
Always take a moment to thank your colleagues. Gratitude goes a long way:
Thanks so much for your help.
I really appreciate it.
Thanks for getting back to me so quickly.
I appreciate your support.
Thanks for taking the time.
A simple thank you can strengthen your work relationships.
When you’re wrapping up, try these friendly closings:
Let me know if you need anything else.
Have a great day!
Talk to you soon.
Speak to you later.
Thanks again for your time.
I hope you find these phrases useful! Even small changes in how you express yourself can make a big difference in how confident and professional you feel at work.
If you’d like more tips like this, or if you have questions about workplace English, feel free to reach out or leave a comment.
Happy learning and happy working!
Warmly,
Janet
English with Janet 🌸
Leave a Reply